Bylaws

BYLAWS OF the Central Texas Basket Guild

ARTICLE I – MISSION

The purpose of this guild shall be to stimulate interest in and perpetuate the art of basketry.

ARTICLE II – MEMBERSHIP

Membership shall be open to anyone interested in the art of basketry.  The membership year shall be January-December of each year.  To participate in a class taught by a guest teacher, you must be a member of the Guild.

ARTICLE III – MEETINGS

The annual membership meeting of this organization shall be held in December of each year.

Regular Guild meetings shall be held on Sunday of every even month beginning with February, on a schedule established each year.

The presence of a majority of the members present, with a minimum of five members present, shall constitute a quorum and shall be necessary to conduct the business of this organization.

ARTICLE IV – VOTING (NOMINATIONS & ELECTIONS)

At all meetings, except for the election of officers, all votes shall be by voice.  For election of officers, ballots shall be provided and there shall not appear any place on such ballot that might tend to indicate the person who cast such ballot.

The Executive Committee shall appoint a nominating committee annually.  The nominating committee shall select one or more nominees for each office. The nominees shall be members in good standing and willing to serve. One-half of the Executive Committee positions will be open for elections on alternating years. (One-half in even numbered years, one-half in odd numbers of years.)

Even Years: President, Vice President, Treasurer

Odd Years:  Secretary, Newsletter Editor/Communications, Hospitality

ARTICLE V – ORDER OF BUSINESS (ROBERT’S RULES OF ORDER, REVISED)

1. Roll Call
2. Reading of the Minutes of the preceding meeting
3. Reports of Committees
4. Reports of Officers
5. Old and Unfinished Business
6. New Business
7. Adjournments

ARTICLE VI – OFFICERS/EXECUTIVE COMMITTEE

All officers will maintain individual notebooks to keep a history of information pertinent to that position.

The initial officers of the organization shall be as follows and known as the Executive Committee:

President

• Preside at all membership meetings
• Shall be one of the officers who may sign the checks or drafts of the organization
• Appoint all committees as needed
• Assist with program organization and presentation
• Review all books and reports
• Writes the “Message From the President” for the bi-monthly Guild Newsletter as needed
• Purchases and maintains door prizes and brings to each meeting
• Coordinates officers’ responsibilities as needed

Vice President

• Site-coordinator (responsible for locating monthly meeting sites)
• Shall be one of the officers who may sign the checks or drafts of the organization
• Preside over any meeting at which the president is unable to be present
• In the event of the absence or inability of the President to exercise his/her office become acting president of the organization with all the rights, privileges and powers as if he had been the duly elected president
• Coordinates Festival’s as needed i.e. Zilker Garden and Sun City

Secretary

• Shall keep the minutes and records of the organization in appropriate books
• Official custodian for keeping records of Board actions, including overseeing the taking of minutes at all board and guild meetings, distributing copies of the minutes and the agenda to each Board member
• Present to the membership at any meetings any communication addressed to him/her as Secretary of the organization

Treasurer

• Receive all funds for the organization
• Must be one of the officers who shall sign checks or drafts of the organization
• Keep up-to-date financial records
• Shall render at Executive Committee meetings, a written account of the finances and be physically affixed to the minutes of such meeting
• Make financial information available to all Guild members
• Establish membership list and notifies Newsletter Editor/Communicator of membership changes
• Brings checkbook to all Guild Meetings for anyone needing reimbursement and brings forms for new members

Newsletter Editor/Communications

• Shall be responsible for organizing and publishing the newsletter and any updates
• Emails updates to the Guild members, as needed
• Will contact the facilitators to receive the supply list and will publish in the January newsletter
• Sends membership list with the meeting notice
• Maintains notebook of newsletter and other communication to the Guild
• Brings current membership list to Guild Meetings
• Maintains Guild Membership list

Hospitality Coordinator

• Coordinates set-up and clean-up of meeting facilities
• Maintains and brings nametags and paper goods (for snacking and the Holiday party) to the Guild Meetings
• Sends out get-well, and other cards as requested by the Guild

ARTICLE VII – DUES

The dues of this Guild shall be $20 per annum. Annual membership dues shall be set by the Executive Committee, presented to the general membership and adopted by a quorum of the general membership at the December meeting. Annual dues shall be reduced by one-half ($10) after July of each year. Dues are to be paid to the Treasurer by the first meeting of each fiscal year. If a member has not paid due by the end of February, they wll be dropped from the membership list and will not receive any Guild communications.

ARTICLE VIII – AMENDMENTS

These Bylaws may be altered, amended, repealed or added to by an affirmative vote.

Any member in good standing may present recommendation for changes to these Bylaws to the Executive Committee.

Proposed amendments must be submitted to the President and Vice-President one month prior to next Guild meeting.

These Bylaws were approved at the Central Texas Guild meeting on April 5, 2009.